Premium · One-time purchase · No subscription

Work, managed
beautifully.

The complete project management spreadsheet. 12 interconnected Excel modules, dark-themed dashboard, auto-calculating KPIs. Buy once — own forever.

Get on Etsy — €29 Get on Gumroad — $29
12
Connected sheets
65K
Protected formulas
∞
Projects
€0/mo
Running cost
Excel spreadsheet walkthrough
Workpholio — Excel Template Demo

90 seconds · All 12 Excel sheets · Everything automatic

Dashboard KPIs Gantt Timeline Budget Tracking Invoice Pipeline Team Management Client CRM Time Tracking Role-Based Access Expense Management Project Phases Revenue Forecasts Multi-Currency Dashboard KPIs Gantt Timeline Budget Tracking Invoice Pipeline Team Management Client CRM Time Tracking Role-Based Access Expense Management Project Phases Revenue Forecasts Multi-Currency
Why Workpholio

Not just a template.
A complete system.

Most project templates give you a basic tracker with default styling. Workpholio is 12 fully interconnected modules with a dark, UI-grade design — built for professionals who care about design as much as function.

06
Core advantages
💜
12 sheets, one system
Most templates give you 4–6 disconnected sheets. Workpholio has 12 modules that all talk to each other — change an invoice, the dashboard updates. Log hours, the budget recalculates.
⚡
Auto-calculating dashboard
Not a static summary page. 11 live KPIs, 6 smart alerts, revenue vs cost charts, and a project health overview — all updating automatically. No formulas to write, ever.
📊
Gantt with 3 zoom levels
Most Excel Gantt charts give you one fixed view. Workpholio switches between daily, weekly, and monthly scales with a live today-marker that moves automatically.
🔐
Protected formulas
65,000 formula cells are locked and every sheet is password-protected. Users can only edit input fields — no accidental formula overwrites. Most templates don't even lock their sheets.
💸
Invoice + budget + time, connected
Competitors sell these as 3 separate templates. In Workpholio, they're one system — log hours and your project costs update, mark an invoice paid and your revenue changes, everywhere.
🌍
Multi-currency built in
Work with international clients? Set each project in its own currency — EUR, USD, GBP, CNY. Exchange rates convert everything to your base currency automatically. Almost no other template does this.
Why pay more

Not another
basic template

Most Excel templates on Etsy are simple trackers with default styling. Workpholio is a fully integrated studio management system.

Typical templates
Workpholio
Sheets included
4–6 separate files
12 connected modules
Design
Default Excel styling
Dark UI-grade theme
Dashboard
Static summary page
11 KPIs + 6 alerts, auto-updating
Gantt chart
One fixed view
3 zoom levels + live today-line
Invoice + Budget + Time
Sold separately
All connected in one file
Multi-currency
❌ Not available
✓ Auto-conversion built in
Formula protection
Unprotected sheets
65,000 formulas locked
Setup help
PDF instructions
Built-in 10-step guide
Sheet protection
❌ Unprotected
✓ Password-protected, locked formulas
Typical price
€5–€15 each
€29 for everything
Inside the spreadsheet

What you'll see
every day

Three views you'll live in — Dashboard, Timeline, and Team. Everything connected, everything live, all inside one Excel file.

Dashboard
¥842K
Revenue
¥614K
Collected
6
Active
¥228K
Pending
Lumos Rebrand
78%
Volta Packaging
45%
Nōrd Identity
92%
Gantt Timeline
JAN MAR NOW JUN
Lumos
Research
Concept
Volta
Nōrd
Team · 5 members
AM
Alex M.
Owner
SA
Sofia A.
Director
MR
Marco R.
Manager
YL
Yuan L.
Member
KP
Kai P.
Member
Setup in minutes

Up and running
in 4 steps

No onboarding calls. No IT setup. Open the file, fill in your studio details, start managing.

01
Download & open
Get the Excel file. Open in Microsoft Excel or Numbers. Works immediately, no plugins required.
02
Configure your settings
Add your company name, currency, team members and their rates. Takes about 5 minutes.
03
Add your projects
Create projects with phases, budgets, team assignments, and deadlines. The timeline builds itself.
04
Watch it connect
Log time, mark invoices paid, track expenses — everything flows into the dashboard automatically.
Setup Guide
🏢
Company name & currency set
✓
👥
Team members added
✓
📁
First project created
✓
🧾
First invoice logged
⏱
Time tracking active
Dashboard is live
Your KPIs are updating automatically as you work.
12 Modules

Everything
in one file

Every module is connected. Change an invoice — the dashboard updates. Add a team member — the budget recalculates.

🏠
Dashboard
Year-filtered KPIs, revenue forecasts, alerts, project health overview.
Core
📅
Gantt Timeline
Phase rows, task bars, day/week/month zoom, live today-marker.
Visual
💰
Budgets
Per-project phase budgets with auto-calculated labor costs and expenses.
Finance
🧾
Invoices
Full invoice lifecycle from draft to paid, with overdue alerts and multi-currency.
Finance
👥
Team
Member roster with hourly rates, weekly hours, utilization tracking, and monthly cost.
People
⏱
Time Tracking
Log hours per project and phase, auto-calculated costs based on team rates.
Ops
🤝
Clients
Client database with contact info, project count, and revenue per client.
CRM
📋
Projects
Full project lifecycle with status, dates, budget, costs, and criticality alerts.
Core
💳
Expenses
Track costs by category and project. Approved expenses flow into budget calculations.
Finance
⚙️
Settings
Currency, revenue targets, phase names, exchange rates, fixed costs — all in one place.
Config
📖
Setup Guide
Built-in 10-step walkthrough. No external PDF needed — everything explained inside the file.
Help
📝
Changelog
Version history and update log. Know exactly what changed in every release.
Meta
Coming soon

Workpholio
iOS app

Love the Excel template? We're building a native iOS app with the same philosophy — beautiful design, connected modules, zero subscriptions. Role-based access, real-time sync, and everything you need to manage projects on mobile.

📱
Native iOS app
SwiftUI, built for iPhone and iPad
2026
👥
Team roles
Owner, Director, Manager, Member — each sees what they need
Soon
🔄
Live sync
Real-time project updates across your team
Soon
💜
Excel buyers get early access
Buy the template now — you'll be first in line for the app
Free
Pricing

Simple.
One time.

No monthly fees. No per-seat pricing. No features hidden behind higher tiers.

Workpholio · Full Studio
€29
one-time purchase · no subscription · no seat limits
  • 12 interconnected modules
  • Auto-calculating dark-themed dashboard
  • Gantt timeline with 3 zoom levels
  • 65,000 protected formulas
  • Multi-currency support
  • Password-protected sheets
  • Built-in 10-step setup guide
  • Unlimited projects & clients
Get on Etsy — €29 → Get on Gumroad — $29

Available on Etsy & Gumroad

Get started

Stop paying monthly
for tools that don't fit.

Workpholio is a premium Excel spreadsheet built for professionals who manage projects. 12 connected modules, dark-themed dashboard, one file, one price, forever.

Get on Etsy — €29 Get on Gumroad — $29